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Privacy Policy

Houghton Rugby Club Fundraising Privacy Policy

Houghton Rugby Club (“we”, “our”, “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you donate or make a purchase through our fundraising activities.

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We are based at Houghton Rugby Club, Dairy Lane, Houghton Le Spring

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1. Information We Collect

When you make a donation or purchase, we may collect:

  • Your name

  • Contact details (such as email address, phone number, postal address)

  • Details of your donation or purchase (amount, item(s), date)

  • Payment details (processed securely via our payment provider — we do not store your card details)

  • Any message or note you include

 

2. How We Use Your Information

We use your information to:

  • Process your donation or purchase

  • Send confirmation, receipts, or thank you messages

  • Keep records for accounting, audit, and legal purposes

  • Contact you if there are any issues with your donation or order

  • Send you marketing emails about our fundraising activities, events, and club news (where you have given consent — you can opt out at any time)

 

3. Legal Basis for Processing

We process your personal data based on:

  • Contract: To fulfil your donation or purchase

  • Legal obligation: For accounting and tax records

  • Consent: For sending you marketing emails

  • Legitimate interests: For managing and improving our fundraising activities

 

4. Sharing Your Information

We do not sell or trade your data. We may share your data with:

  • Our secure payment processors (e.g. Stripe, PayPal)

  • IT or website providers who support our systems

  • Regulatory bodies or law enforcement if required by law

 

5. Data Security

We take steps to protect your personal data from loss, misuse, or unauthorised access. All payment information is processed securely by third-party providers — we do not keep card details.

 

6. Your Rights

Under UK data protection law, you have rights over your personal data, including:

  • The right to access a copy of your data

  • The right to ask us to correct inaccurate data

  • The right to request erasure of your data (where we have no legal reason to keep it)

  • The right to object to or restrict processing

  • The right to withdraw consent (e.g. to marketing emails) at any time

 

To exercise your rights or if you have any questions, contact us at:


[info@houghtonrugbyclub.co.uk]

 

7. How Long We Keep Your Data

We keep your data only as long as necessary for the purposes described, including legal and accounting requirements.

 

8. Changes to This Privacy Policy

We may update this policy from time to time. The latest version will always be available on our fundraising page or on request.

 

Contact Us

If you have questions about this policy or how we handle your data, please contact: Houghton Rugby Club, Dairy Lane, Houghton Le Spring, DH4 5BW

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